FREQUENTLY ASKED QUESTIONS

  Big questions for your big day  

What is your alcohol policy?


Yes, you can bring your own beer and wine. We require a 1 licensed bartender for up to 99 guests and 2 bartenders for guest numbers over 100 and over. No kegs are allowed. One signature drink is allowed during cocktail hour only. Alcohol is not included with any of our packages. Some caterers have the option to add this to their packages. Should clients wish to provide their own alcohol for their event, they are obligated to purchase host liquor liability insurance in addition to their event insurance, which is easily completed online and must have a licensed bartender hired to pour. In some instances an off duty police officer may be required depending upon the guest numbers or type of alcohol served. You cannot sell alcohol.
~ ABSOLUTELY NO UNDER-AGE DRINKING. ~ Please provide safe transportation for your guests such as sober cabs, transportation buses, or lyft. Guests are NOT permitted to bring and/or consume any type of alcohol on the premises at any time other than what you the client has purchased for them to consume during the event, this includes within private vehicles located in Farm parking areas.




Can we bring our own vendors?


While we do not require that clients work with specific vendors there are fees associated with bringing in outside vendors and all vendors must be licensed professionals. Please inquire with us about those fees as it varies based upon which vendors you might be using.

Clients are free to invite and contract any qualified vendor that might assist in turning our barn and estate-like acreage into their dream event.

With that being said, we highly suggest that you use our preferred vendors as we feel they are tried and true and understand our facility not to mention great at what they do.
All outside vendors will be required to contact us as soon as possible. For quality assurance and liability, ONLY certified and licensed caterers are allowed. We selected the caterers on our list because they have great food, great service and because they have very affordable options in several different ranges. The vendors are also vetted for their personable attention and professionalism. Additionally, we have purposely selected small local business owners, because we find they are personally invested in the success of your wedding day just as we are.




What color linens do you provide?


We provide ivory linens for the banquet tables and white linens with lace overlay for the cocktail tables. We also have 6 champagne glitz color rounds for the sweetheart or cocktail tables. The Sunday DIY package does not include linens.




Can we use sparklers?


Yes, as long as the sparklers are at least 10 feet away from the barn and put out in the appropriate manner. We highly recommend no more than the medium length sparklers.




Are tents & stages allowed on the property?


Yes, as long as you work with us to make sure that the proper measures are taken to assure it does not interfere with existing equipment or lights. We do require that you use our preferred vendors for Tents, stages and dance floors.




Do you allowing smoking?


The farm is a smoke-free environment. With the exception of smoking being allowed at the Barn fire-pit only (please make sure guest are aware of this, a $250 fine will be assessed if violated).




Can I pay with credit card?


Check is our preferred method but yes, you can pay with a credit card, the card does come with a 3-3.5% service fee for each payment. American Express cards charge 4 or 5%. Please make checks payable to Mountain Laurel Farm, 91 Heartland Dr. Cleveland, GA 30528 to avoid being charged the credit card processing fee and mail prior to your due date. Late payment fees are outlined in your contract. We also have Zelle and Paypal.




Is event insurance required?


Yes, Event insurance is required and it can be purchased through your homeowners policy or simply go to the following websites: WedSafe.com or EventHelper.com Please add us (Mountain Laurel Farm, LLC and Capital Brokerage Services LLC) as an additional insurer and Certificate of insurance must be provided to no later than 10 days prior to your event. Have it emailed to us at info@mtnlaurelfarm.com Our address is: Mountain Laurel Farm, 91 Heartland Dr. Cleveland, GA 30528. *The policy must be held in the sum of $1,000,000.00.
*The policy must cover alcohol, bodily injury, fire damage and property damage.
*The days the coverage is needed and if staying in lodging onsite. These are the days you will be on the property, be it for set up, the day of the event and the day of clean up. Please note, if you will have alcohol at your wedding you will need to also purchase Host Liquor Liability coverage to protect against alcohol-related accidents. Some op to purchase wedding cancellation insurance and other products but it's not required by us.




How many guests and cars can you accomodate for events?


In short, it all depends upon your setup.
We have 200 Chairs and 20 8 foot tables. You might be required to rent additional items or tents should your numbers go over this. Tent rentals or tent on call rentals are required for guest over 100. Standing reception: 250 We can accommodate up to 130-175 for seated dining inside the barn only depending upon your table configurations and dance floor location. We have had up to 200-250 guests with inside and outside seating. We have several different floor plan options and happy to share that with you. We can accomdate up to 65-75 cars depending upon size of vehicles and parking configurations. We also have transportation bus vendors that can assist taking you and your guests to and from nearby lodging.




What about heating and cooling?


Barn: At this time the barn itself is not climate controlled.
During warmer months, Our guests often remark how cool it is inside the barn since it gets a lot of wind and air flow with all four sides of the building being somewhat open. The settlers who built the barn in the 1880s kept in mind the heat, and have placed the barn to take advantage of the airflow through hills and mountains. As soon as the sun goes down, it can even get a bit chilly in our area. With that being said, we do have several fans running during the event, and we
sometimes see couples order fan programs as a wedding favor, and it's a nice touch at the ceremonies. We also have an assortment of white parasols to guard from the sun during the 20 mins of ceremony. Time of ceremony and suits/dress selection can also be considered during this time of year to maximize comfort. All in all, though we don't have air conditioning, but the temperature in the barn is comfortable.

Farmhouse:
The farmhouse is generally where the bride and bridesmaids get ready and it has central heat and air. The Cottage: The Cottage is generally where the groom and groomsman get ready and it does not have central heat and air but does have window a/c units and portable heaters to keep it comfortable.




What are the options for a "Rain plan" ceremony?


We do everything in our power to implement Plan A. However, sometimes nature has other plans. No matter what, its going to be a beautiful and memorable event. We have room for 100 guests in our barn loft for a ceremony. We can also speak with you about other options in the downstairs of the barn. Otherwise, we require that you secure a tent from one of our preferrred vendors as a rain backup should your guest numbers go over the 100 mark. You can also rent a "tent on call" as an insurance to reserve a tent for you just in case. We also have other options inside the lower part of the barn should you wish to discuss. Ceremonies generally only last about 20 mins or so.
For farmhouse packages, we have the sunroom chapel that can seat 25 people for an indoor ceremony.




How many restrooms on site?


We have a total of 6 restrooms onsite. The barn has 2 restrooms inside. Farmhouse has 2 full size restrooms. The Cottage has 2 full size restrooms. For your guests comfort which has generally been sufficient, we suggest renting portable restrooms if your guests numbers are over 175 guests and over especially if you are having a ceremony at the creekside venue.




Are other events scheduled on the same day?


For most of our packages, you have exclusive use of the venue unless otherwise specified for your date. Our attention is focused entirely on your event and therefore there are no other events on your day. *Some exceptions may apply to elopements or smaller weddings but the event would be in an entirely unused area.




How much is the deposit and what is the payment schedule?


Some packages require 50% down and remaining balance closer to the event date. Other packages require 25% down and the balance is in 3 more installments of 25% between the day you sign and the wedding date. The last payment is due no later than 10 days before your event date before we must start cancellation procedures. All payments are non-refundable. No exceptions.




Is your venue ADA compliant?


There is no handicap access on site at Mountain Laurel Farm. However, we will do the best we can to meet your guests needs.




What dates do you have available?


Please text us at 678-532-8194 or email us at info@mtnlaurelfarm.com to check your date.





 

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